Call for Submissions

<< Information to know before you begin your submission(s) >>

Select one of the programs below and click on the corresponding box to begin a submission:

1. T&N BIOMETRY WORKSHOPS

   New Submissions Closed

2. ASCRS INSTRUCTIONAL COURSES

   New Submissions Closed

3. ASCRS PAPER SESSIONS

   New Submissions Closed

4. ASCRS POSTER PRESENTATIONS

   New Submissions Closed

5. ASCRS ELECTRONIC POSTERS

   New Submissions Closed

6. ASCRS SCIENTIFIC FILMS

   New Submissions Closed

7. ASOA PRACTICE MANAGEMENT COURSES

   New Submissions Closed

8. ASOA WORKSHOPS AND LUNCHES

   New Submissions Closed

9. T&N TECH TALKS

   New Submissions Closed

10. OPHTHALMIC PHOTOGRAPHERS’ SOCIETY (OPS)

    New Submissions Closed

11. ADMINISTRATIVE

    New Submissions Closed

<< What to prepare for your submission(s) >>

Important Dates:

<< What to prepare for your submission(s) >>

Program Participant Guidelines:

All ASCRS ASOA lead authors/producers/instructors and course faculty (including invited faculty) are required to register for the ASCRS ASOA Symposium and Congress.

SUBMISSION PROCESS

Online submission is open from August 11 to September 22

• Enter details about the submission, refer to instructions by program for more details, including additional participants/contributors. All participants included in the submission will be notified and receive a link to complete the financial disclosure.
• All participants-presenters, coauthors, instructors, co-instructors, faculty, producers, and co-producers—must disclose their financial interests. The disclosure must be completed by September 22.
• Print or Save a copy of your submission.

• Submissions that are commercially biased will not be accepted. Submissions must not contain any advertising or product group message.
• If the instructor/author/producer did not present his/her scheduled presentation the previous year and did not follow the withdrawal guidelines, the submission will not be accepted.
• If the submission information has been published or presented elsewhere, the submission may not be accepted.
• If the lead instructor/author/producer and all co-instructors/coauthors/ co-producers have not provided the Financial Interest Disclosure by September 22, the submission will not be accepted.

DISCLOSURE OF UNAPPROVED/OFF-LABEL USE

If a presentation concerns the use of a drug or device that has not been approved by the U.S. Food and Drug Administration or concerns off-label use of a drug or device approved by the FDA for other use, this must be disclosed during the presentation.

PROMOTION OF PRODUCTS, SERVICES AND MEETINGS

ASCRS-ASOA prohibits program participants (speakers, moderators and panelists) from promoting specific products, services, meetings and conferences during ASCRS and ASOA educational sessions. This includes verbal announcements from the podium, information within presentation slides and handing out promotional materials. If an ASCRS-ASOA program participant fails to comply with this policy, he/she may be ineligible to present in future ASCRS-ASOA meetings.

NOTIFICATION OF STATUS

An e-mail with the status of the submission, scheduling information, and detailed instructions will be sent by December 1. If notification is not received by December 15, please contact: submissions@ascrs.org (ASCRS film, paper, or poster); submissions@asoa.org (ASOA course); or Tech.nursesubmissions@ascrs.org (Technicians & Nurses Tech Talk).

SUBMISSION WITHDRAWALS

ASCRS ASOA and Technicians and Nurses

If an instructor/author/producer is unable to present, he/she must notify ASCRS ASOA by e-mail, submissions@ascrs.org or submissions@asoa.org; or Technicians & Nurses by e-mail, Tech.nursesubmissions@ascrs.org.

If instructor/author/producer fails to submit notification of withdrawal or does not present, he/she will be ineligible to submit in 2019 (see Guidelines for Nonacceptance).

ASCRS COPYRIGHT ASSIGNMENT STATEMENT

By submitting this presentation (paper, poster, course, film, photograph), I agree to grant and assign exclusively to the American Society of Cataract and Refractive Surgery and the American Society of Ophthalmic Administrators ("the Societies") all the rights, including copyright, in the submitted presentation, as well as any related materials used for audiovisual presentation (collectively referred to as "the works"). I also grant and assign to the Societies the rights to film, record, reproduce, reprint, distribute, sell, and otherwise make use of the works, or any presentation of the works, in any media or format, and authorize the Societies to use my name, likeness, photograph, and biographical data in connection with its use and promotion of the works. I understand that I will receive no royalty or other monetary compensation from the Societies for this assignment of rights and the subsequent use of my works by the Societies.

I represent and warrant that the works are my own original work or that I have obtained all necessary permissions and authorizations from all individuals or entities that may otherwise have a right, title, or interest in the works; that I have full right and power to make this assignment; that the works do not violate any copyright, proprietary or personal rights of others; and that the works are factually accurate and contain no matter libelous or otherwise unlawful.

ASOA COPYRIGHT ASSIGNMENT STATEMENT

By my signed acceptance of the terms and conditions of this agreement, and in consideration of the opportunity to speak and present my work at the ASOA Congress, I hereby grant the American Society of Ophthalmic Administrators, a division of the American Society of Cataract and Refractive Surgery (the "Societies"), a royalty-free, perpetual worldwide license to copy, reproduce, film, distribute and/or sell the work in any media or format in connection with the Congress or sale or other distribution of congress materials, as well as authority to use my name, likeness, photograph, and biographical data in connection with its use and promotion of the works. I understand that I will receive no royalty or other monetary compensation from the Societies for this license of rights and the use of my works by the Societies in connection with the Congress. ASCRS•ASOA will not use the works for any purposes unrelated to the Congress or sale/distribution of Congress materials without my written permission prior to use.

The Societies understand and agree that the above grant of rights does not constitute a transfer of copyright and that I remain free to present the materials or revised versions thereof elsewhere for any purposes. I represent and warrant that the works are my own original work or that I have obtained all necessary permissions and authorizations from all individuals or entities that may otherwise have a right, title, or interest in the works; that I have full right and power to make this license; that the works do not violate any copyright, proprietary or personal rights of others; and that the works are factually accurate and contain no matter libelous or otherwise unlawful. I further agree to indemnify and hold harmless the Societies and their respective officers, directors, employees, and volunteers from any and all claims of copyright infringement made against the Societies and arising out of the work and my presentation of the work at the Congress.

ASCRS/JCAHPO COPYRIGHT ASSIGNMENT STATEMENT

By submitting this presentation, I agree to grant and assign exclusively to the American Society of Cataract and Refractive Surgery and the Joint Commission on Allied Health Personnel in Ophthalmology all of the rights, including copyright, in the submitted presentation, as well as any related materials used for audiovisual presentation (collectively referred to as "the works"). I also grant and assign to ASCRS and JCAHPO the rights to film, record, reproduce, reprint, distribute, sell, and otherwise make use of the works, or any presentation of the works, in any media or format, and authorize ASCRS and JCAHPO to use my name, likeness, photograph, and biographical data in connection with its use and promotion of the works. I understand that I will receive no royalty or other monetary compensation from ASCRS or JCAHPO for this assignment of rights and the subsequent use of my works by either ASCRS or JCAHPO.

I represent and warrant that the works are my own original work or that I have obtained all necessary permissions and authorizations from all individuals or entities that may otherwise have a right, title, or interest in the works; that I have full right and power to make this assignment; that the works do not violate any copyright, proprietary or personal rights of others; and that the works are factually accurate and contain no matter libelous or otherwise unlawful.

<< What to prepare for your submission(s) >>

Financial Disclosure:

As a provider accredited by the ACCME, ASCRS ASOA must ensure balance, independence, objectivity, and scientific rigor in all its individually or jointly provided activities.

All individuals participating in CME activities must disclose any relationship with a company that produces, markets, resells, or distributes ophthalmic products/devices/drugs or services related to patient clinical care discussed in an educational presentation or lack thereof. Financial disclosures can include such things as grants or research support, consultant, stockholder, member of speaker's bureau, financial relationships held by spouse, etc. The intent of the financial disclosure is to provide the Program Committee with information to design and implement a balanced, independent, and scientific educational activity. The Financial Disclosure Index in the Final Program provides information to attendees so they can make their own judgment regarding the interest or relationship and the materials presented.

Potential participants (instructors, authors, producers) in ASCRS directly-and jointly-provided CME activities, including co-instructors/co-authors/co-producers, faculty and panelists, must provide a complete listing of ALL financial relationships relevant to ophthalmology-not just those related to a specific talk-in the financial disclosure database. Any relevant relationship that occurred within the previous 12 months should be reported. Those who have no financial disclosures should indicate “none” in the database. Disclosure information will be kept on file and used during the calendar year in which it was collected for all CME-bearing activities.

To submit for the 2018 ASCRS ASOA Symposium and Congress, you must complete the information in this database. All lead presenters must notify all co-instructors/ coauthors/coproducers and faculty that they must enter their financial disclosures PRIOR to submitting an abstract. Submissions with incomplete financial disclosures will not be accepted for presentation.

ENTERING FINANCIAL INTEREST DISCLOSURE

Go to https://ascrs.confex.com/ascrs/ficme18/cfp.cgi and click on "Submit FI Disclosure".

In addition to the written disclosure, presenters must disclose financial relationships (or lack thereof) at the start of the presentations. Failure to do so will render the submission ineligible for program awards (Best Paper of Session [BPOS], Film Festival awards, Presented Poster and Awards).

This system ensures ASCRS' and ASOA's continued compliance with the ACCME's guidelines and ensures the Societies provide exceptional quality continuing education.

<< What to prepare for your submission(s) >>

Credits:

CONTINUING MEDICAL EDUCATION

Accreditation Statement- This activity has been planned and implemented in accordance with the accreditation requirements and policies of the Accreditation Council for Continuing Medical Education (ACCME). ASCRS is accredited by the ACCME to provide continuing medical education for physicians.

Designation Statement- The American Society of Cataract and Refractive Surgery designates this live educational activity for a maximum of 36 AMA PRA Category 1 Credits™. Physicians should claim credit commensurate with the extent of their participation in the activity.

All CME activities approved for AMA PRA Category 1 Credit™ are valid for recognition by the European Accreditation Council for Continuing Medical Education (EACCME).

Physicians not licensed in the U.S. who participate in this CME activity are eligible for AMA PRA Category 1 Credits™.

Attendees registered as exhibitors, corporate personnel, and guests are not eligible for CME credits.

Objectives- Ophthalmologists attending the ASCRS ASOA Symposium and Congress will have the opportunity to:

• Incorporate the latest developments for the management of multiple ocular conditions within the various ophthalmic specialties
• Integrate current and advanced treatment strategies for ocular conditions, including anterior segment and refractive surgery, glaucoma, and retinal conditions
• Identify complicating factors in anterior segment surgery
• Develop appropriate treatment plans to address the factors pre-, peri- and postoperatively
• Compare ophthalmic treatments and technology
• Integrate prescribed medical and surgical treatment options into everyday practice
• Examine external legislative and internal practice issues affecting the field of ophthalmology

CONTINUING EDUCATION CREDITS

American Academy of Professional Coders (AAPC)- Application will be made for AAPC continuing education credit for ASOA coding courses.

California Bureau of Registered Nursing (CA BRN)-Provider approved by the California Board of Registered Nursing, Provider #15934, for contact hours.

Certified Ophthalmic Executive (COE)

• Attendees: The ASOA Congress on Ophthalmic Practice Management qualifies for COE Category A credits. All attendees seeking COE credits must be registered for the ASOA program or the joint Technicians & Nurses-ASOA program. Attendees registered as an exhibitor, spouse, or guest are NOT eligible for credit.
• Speakers: ASOA designates this activity for a maximum of 15 COE Category C credits.

Joint Commission on Allied Health Personnel in Ophthalmology, Ophthalmic Photographers' Society, American Orthoptic Council, and California Bureau of Registered Nursing (JCAHPO/OPS/AOC/CA BRN)- Application will be made for JCAHPO/OPS/AOC/CA BRN continuing education credits for the Technicians & Nurses Program. All attendees seeking JCAHPO/OPS/ AOC/CA BRN credits MUST be registered for the Technicians & Nurses Program or the joint Technicians & Nurses-ASOA Program.

California Bureau of Registered Nursing (CA BRN)- Provider approved by the California Board of Registered Nursing, Provider CEP #13516, for contact hours.

Technical Support may be obtained by calling (401) 334-0220 between 8:30 a.m and 6:00 p.m. ET, Monday-Friday, or at all times by contacting Tech Support. You may also use the "Tech Support" or "Feedback" links in the online abstract system.