Call for Submissions

2018 ASCRS·ASOA Symposium and Congress

April 13 - 17, 2018, Washington, DC

<< Information to know before you begin your submission(s) >>

Select one of the programs below and click on the corresponding box to begin a submission:

  1. ASCRS ELECTRONIC POSTERS

    New Submissions Closed
  2. ASCRS INSTRUCTIONAL COURSES

    New Submissions Closed
  3. ASCRS PAPER SESSIONS

    New Submissions Closed
  4. ASCRS SCIENTIFIC FILMS

    New Submissions Closed
  5. ASOA PRACTICE MANAGEMENT COURSES

    New Submissions Closed
  6. OPHTHALMIC PHOTOGRAPHERS’ SOCIETY (OPS)

    Deadline for New Submissions: Friday, January 12, 2018 at 11:59 PM PT
    ASCRS and the Ophthalmic Photographers’ Society (OPS) co-sponsor a call for photo submissions of high-quality ophthalmic images demonstrating superior imaging techniques to be selected for the OPS exhibit at the ASCRS Symposium. OPS represents members who perform imaging of all structures of the eye using highly specialized equipment to increase the level of patient care and help to advance the science and practice of ophthalmology. The photo selection process is judged by ophthalmologists and OPS member photographers. Acceptance of a photograph(s) for the exhibit is highly selective. You do not have to be an OPS member or register to submit photo entries. Meeting registration is required if you are planning on attending the ASCRS ASOA Symposium and Congress in Washington, DC.

    CATEGORIES

    • Clinical Setting Photography
    • Composite
    • Corneal Endothelial Photography
    • Cross Categories
    • External Photography
    • Fluorescein Angiography
    • Fundus Photography, High Magnification, 20°
    • Fundus Photography, Normal, 30°– 40°
    • Fundus Photography, Wide Angle, 45°+
    • Gonio Photography
    • Gross Specimen Photography
    • ICG Angiogram
    • Instrumentation Photography
    • Monochromatic Photography
    • Optical Coherence Tomography
    • Photo/Electron Micrography
    • Slitlamp Photography
    • Special Effects Photography
    • Surgical Photography
    • The Eye as Art
    • Ultra-Widefield Imaging

    Note: If you wish to submit an iris angiogram, please submit it in the “Fluorescein Angiography” category. Images of anterior segment lesions stained with fluorescein dye (HSV, abrasions, etc.) should be submitted in the “Slitlamp Photography” category. If you have a single retinal image with a field of view greater than 60 degrees, including color imaging, IVFA, ICG, FAF, etc., please use the Ultra-Widefield Imaging category.

    JUDGING PANEL

    A panel of judges will review entries. The judges will be composed of ASCRS ophthalmologists and OPS member photographers. Judges may not submit entries. The judges reserve the right to reassign images to different categories.

    WINNING PHOTOGRAPHS

    Winners will be listed in the final program and displayed in the OPS exhibit at the ASCRS Symposium. First, second, third, and honorable mention photographs will be selected. Additionally, an overall Best in Show winner will be selected.

    ELIGIBILITY

    Photographs that have not been displayed in previous OPS exhibits are eligible for entry.

    RELEASES

    Photographs revealing patient identity must be accompanied by a typewritten, signed, and witnessed photographic release. Photographs received without a release will be rendered ineligible.

    NUMBER OF ENTRIES

    Individuals can submit up to 3 entries per category. A single entry can consist of more than 1 photograph (e.g., 4 photographs from the same angiogram, progression studies). Extra photographs will be arbitrarily eliminated.

    QUALITY OF ENTRIES

    Images that have obvious defects (e.g., poor focus, color imbalance, improper exposure, or significant artifacts) will not be accepted for judging. If masking reduces the artifacts, it is recommended that it be used. Recent work is encouraged.

    FORMAT

    An 8” X 10” (20.0 cm X 25.5 cm) or 11” X 14” (28.0 cm X 35.5 cm) format is encouraged. Photographs in other sizes will be accepted if they can be mounted on an 11” X 14” (28.0 cm X 35.5 cm) or 16” X 18” (40.5 cm X 46.0 cm) display board and still maintain an aesthetic appearance.

    Multiple photographic entries are acceptable in the following size combinations only:

    Two 8” x 10” 20.0 cm x 25.5 cm
    Two–four 5” x 7” 12.5 cm x 17.5 cm
    Two–six 4” x 5” 10.0 cm x 12.5 cm

    Photomontages (multiple photographs affixed to each other) will not be accepted. A montage must be re-photographed/digitized, printed, and submitted as a single photograph.

    MOUNTING

    Mounted photographs will not be accepted. Photographs accepted for display will be mounted at ASCRS’ expense. Mounting will be determined by ASCRS. All photographs will be trimmed slightly.

    IDENTIFICATION

    Make sure you label your submissions carefully. (Please, no labels on the backs of prints as this will show through when mounted). Please do not use correction fluid.  It is best to write with a felt-tipped pen. Please print legibly and label the back, top-center, of each photograph with the following information exactly as it appears on the submission.

    • Clinical photographs must be titled with diagnosis. The terms normal, probable, or unknown are acceptable.  Entries will not be judged on the basis of an accurate diagnosis.

    • Monochromatic photographs must be labeled with the wavelength used.

    • Multiple photograph entries should indicate the intended order.

    • Gross specimen photographs should include final magnification with identification or contain a metric scale.

    • Photomicrographs must contain information on lighting or type of micrography (polarized, phase contrast, scanning electron, etc.) and the final photograph magnification.

    MAILING INSTRUCTIONS

    All photographs should be mailed to:

    ASCRS OPS Submissions
    4000 Legato Road, Suite 700
    Fairfax, VA 22033, USA

    Please package your entries carefully. All photographs must be entered online and received at the ASCRS office by January 12, 2018. Photographs received after this date run the risk of not being processed in time for judging.

    RETURN OF ENTRIES AND LIABILITY

    Photographs will not be returned unless this is specifically requested. The request must accompany your printed photograph when you ship your prints to ASCRS. ONLY requested returns will be shipped back within 3 months of the ASCRS Symposium. Every attempt will be made to protect the entries. ASCRS, OPS and the judging panel do not accept responsibility for loss or damage to entries.

    For an example of an ideal OPS submission and specific submission requirements download a one page guide.

  7. T&N TECH TALKS

    Deadline for New Submissions: Friday, January 12, 2018 at 11:59 PM PT
    Accepted T&N talks will be limited to 10-minute presentations. Audience participation encouraged through Q&A.

    Submission are limited to technicians/nurses/ orthoptists/ophthalmic photographers. Each person is limited to two submissions. Because of repetition and time limitations, only 1 submission may be accepted. Please submit in order of your preference of acceptance.

    PEER REVIEW

    All paper submissions will be peer-reviewed by the T&N Program Committee. Submissions will be considered for acceptance based on relevance, educational value, interest, and application to practice.

    PRESENTING AUTHOR RESPONSIBILITIES

    • Prior to submitting, the instructor must enter their financial interest information into the financial interest disclosure database.
    • Instructor must agree to remain through the question & answer portion of the program to respond to attendee questions.
    • For an example of an ideal Tech Talk submission and specific submission requirements download a one page guide.

    PEOPLE’S CHOICE RIBBON

    At the end of the program a “People’s Choice” ribbon will be awarded to the most interesting paper of session as voted on by the audience. A ribbon will be presented immediately after the decision is made; therefore, all presenters should plan to stay for the conclusion of the program

    Judging Criteria

    • Relevance
    • Originality
    • Interest
    • Application to practice

Technical Support

Technical Support may be obtained by calling (401) 334-0220 between 8:30 a.m and 6:00 p.m. ET, Monday-Friday, or at all times by contacting Tech Support. You may also use the "Tech Support" or "Feedback" links in the online abstract system.