Call for Submissions

2020 ASCRS Annual Meeting

May 15 - 19, 2020, Boston, MA

<< Information to know before you begin your submission(s) >>

Select one of the programs below and click on the corresponding box to begin a submission:

  1. ASCRS ELECTRONIC POSTERS

    Deadline for New Submissions: Sunday, October 20, 2019 at 11:59 PM PT
    All accepted and uploaded electronic posters will be available for viewing on-demand in the Poster Pavilion at the convention center during the meeting and available for viewing on the ASCRS website post-meeting. Questions from attendees will be submitted electronically to the lead author’s email. All poster abstract submissions will be peer reviewed by the ASCRS Program Committee, Poster Judges, and appropriate clinical committees. Abstracts will be graded on content and scientific integrity. Submissions by non-MDs/DOs will be reviewed in the context of the presenter’s training and education.

    Number of submissions per person

    Submissions are limited 3 abstracts per person. 

    Responsibilities of the Lead Author

    • Prior to submitting, the lead author must complete their Financial Interest Disclosure and ASCRS Faculty CME Review.
    • Lead authors must notify coauthors to submit their Financial Interest Disclosure. Those who have not submitted by October 20 cannot be included on the abstract.
    • In submitting a poster, the lead author attests that he/she has reviewed each coauthor’s financial interests and determined there is no conflict of interest.

    Electronic Format for Accepted Posters

    • Electronic Posters must be uploaded as PowerPoint Files (.PPT or .PPTX, only). Maximum of 12 PowerPoint Slides (file size of 50 MB)
    • Any combination of PowerPoint slides with images, tables, and text accepted.
    • Videos and/or animation cannot be embedded in the PowerPoint file.
    • An additional file upload containing supporting multimedia file is available (Limit: 1 file; 50 MB max)
    • PowerPoint file should not be password protected.
    • Do not submit the poster as a single slide.
    • Title slide must include financial interest statement, or lack thereof, for all authors listed on the abstract.

    Live Poster Presentations

    Electronic Posters will be judged in the following four categories: cataract, keratorefractive, cornea, and supplementary (pediatric, glaucoma, retina, and other). Winning posters will be invited for a live presentation in sessions moderated by the Poster Judges.

    Eligibility

    All accepted poster abstract submissions must meet these 4 requirements to be eligible for poster judging:

    • The final approved title appears on the electronic poster, including all edits provided within acceptance notification.
    • Disclosure of relevant financial interests (or lack thereof) appears on either the title slide or the slide immediately following it.
    • Submitted electronic poster is no more than 12 PowerPoint slides.
    • Meets the electronic poster upload deadline requirement, March 1.

    Judging Criteria

    • Applicability/educational value
    • Originality
    • Scientific content/validity
    • Clarity
  2. ASCRS INSTRUCTIONAL COURSES

    Deadline for New Submissions: Sunday, October 20, 2019 at 11:59 PM PT
    Please carefully follow the guidelines below. 

    Limit: 1 course submission per instructor

    Course presentations are instructional and aim to achieve the submitter’s stated educational objective.  A course should include enough time for Q & A and ideally interactive discussion built into the 90-minute time frame. Based on previous meeting attendee feedback, consideration will be given to courses that focus on tips that can be immediately implemented into practice (Ex. implementing a new paradigm into practice).  Potential faculty are reminded to design courses that are scientifically sound and unbiased. All faculty (including instructors and co-instructors) are required to register for the ASCRS Annual Meeting. ASCRS does not pay honoraria or travel/housing expenses for presenters. Speaker registration deadline:  April 8

    If the proposed course has special requirements, please contact us at courses@ascrs.org 

    If the proposed course will be conducted in a language other than English, an English translation of the title, course description, and objectives must also be submitted.

    Number of faculty per course

    Each instructional course must include one course director/lead instructor and up to 5 co-instructors or speakers, not to exceed 6 total faculty members

    Responsibilities of the Lead Instructor (Course Director):

    • If entering co-instructors/faculty, confirm the e-mail address they used when submitting their Financial Interest Disclosure to be able to include them with the electronic submission.
    • Prior to submitting:
      • Invite all co-instructors and faculty to confirm their willingness to participate.
      • Notify all co-instructors and faculty that they must complete their Financial Interest Disclosure and ASCRS Faculty CME Review. In accordance with the ACCME’s updated requirements, faculty who have not done so will not be allowed to participate in the course and will not be listed in the Final Program. (See page 5 for details.)
      • Ensure that each faculty member and/or co-instructor, does not include a presentation that has a conflict of interest.
      • If accepted, you must notify all faculty of the scheduled date and time for the course.
      • Prepare a comprehensive electronic handout to be included in the ASCRS Meeting App. ASCRS will not accept, photocopy, or distribute handout copies. Further instructions regarding electronic handouts will be sent to lead instructors of accepted courses.
  3. ASCRS PAPER SESSIONS

    Deadline for New Submissions: Sunday, October 20, 2019 at 11:59 PM PT
    All accepted papers will be limited to 5-minute presentations. Within each session, papers will be clustered into discussion groups, typically 3 to 5 related papers. After each cluster, there will be a panel discussion. All paper abstract submissions will be peer-reviewed by the ASCRS Program Committee and appropriate clinical committees. Abstracts will be graded on content and scientific integrity. Submissions by non-MDs/DOs will be reviewed in the context of the presenter’s training and education.

    Number of submissions per person

    Submissions are limited 3 abstracts per person. 

    Responsibilities of the Lead Author

    • Prior to submitting, the lead author must complete their Financial Interest Disclosure and ASCRS Faculty CME Review.
    • Lead authors must notify coauthors to enter their Financial Interest Disclosure and ASCRS Faculty CME Review by October 20, 2019. Authors who do not complete the process cannot be included on the abstract.

    Best Paper of Session (BPOS)

    At the end of each paper session, the moderator and panelists will confer to select the Best Paper of Session (BPOS).   The BPOS winner will be announced immediately after the decision is made; therefore, all presenters should plan to stay for the conclusion of each session.

    Eligibility

    All accepted paper presentations must meet these 4 requirements to be eligible for BPOS judging:

    • The final approved title appears on the PowerPoint slide, including all edits provided within acceptance notification.
    • Disclosure of relevant financial interests (or lack thereof) appears on either the title slide or the slide immediately following it.
    • Disclosure of relevant financial interests (or lack thereof) is made verbally at time of presentation.
    • Presentation is within the 5-minute time limit.

    Judging Criteria

    • Scientific merit
    • Originality
    • Clarity
    • Adherence to time limits
  4. ASCRS SCIENTIFIC FILMS

    Deadline for New Submissions: Sunday, October 20, 2019 at 11:59 PM PT
    The 38th ASCRS Film Festival will be held during the ASCRS 2020 Annual Meeting. Winning films are showcased at the Annual Meeting during the Film Festival Ceremony. Submitted films are judged, and awards are given to the top films in each category with an overall grand prize winner. In addition, all submitted films are available to view in the Poster Pavilion at the film and poster kiosks during the annual meeting and on the ASCRS website, year-round. Award winning films are also celebrated for their innovation and educational value throughout the year in ASCRS publications, ASCRS social networking sites, the ASCRS Center for Learning and at other important ophthalmology meetings around the world.

    Contact Information for films: Kim Mangan ksabol@ascrs.org

    Key dates for film submissions:

    • October 20, 2019: Title and synopsis deadline
    • October 20, 2019: Financial Interest Statement deadline for producers and co-producers
    • December 23, 2019: Submission acceptance notification with edited titles emailed to producer
    • December 30, 2019- March 1, 2020: Deadline for film upload
    • May 18, 2020: Film Festival Awards Reception and Ceremony

    Number of Film Submissions Allowed Per Person

    • 1 as first producer
    • 2 additional film submissions as co-producer, for a total of 3 film submissions

    For more information please review the submission guide.

  5. OPHTHALMIC PHOTOGRAPHERS’ SOCIETY (OPS)

    Deadline for New Submissions: Friday, January 10, 2020 at 11:59 PM PT
    ASCRS and the Ophthalmic Photographers’ Society (OPS) co-sponsor a call for photo submissions of high-quality ophthalmic images demonstrating superior imaging techniques to be selected for the OPS exhibit at the ASCRS Annual Meeting. OPS represent members who perform imaging of all structures of the eye using highly specialized equipment in order to increase the level of patient care and help to advance the science and practice of ophthalmology. The photo selection process is judged by ophthalmologists and OPS member photographers. Acceptance of a photograph(s) for the exhibit is highly selective. You do not have to be an OPS member or register to submit photo entries. Meeting registration is required if you are planning on attending the ASCRS Annual Meeting in Boston.

    Categories

    • Clinical Setting Photography
    • Composite
    • Corneal Endothelial Photography
    • Cross Categories
    • External Photography
    • Fluorescein Angiography
    • Fundus Photography, High Magnification, 20°
    • Fundus Photography, Normal, 30°– 40°
    • Fundus Photography, Wide Angle, 45°+
    • Gonio Photography
    • Gross Specimen Photography
    • ICG Angiogram
    • Instrumentation Photography
    • Monochromatic Photography
    • Optical Coherence Tomography
    • Photo/Electron Micrography
    • Slitlamp Photography
    • Special Effects Photography
    • Surgical Photography
    • The Eye as Art
    • Ultra-Widefield Imaging

    Note: If you wish to submit an iris angiogram, please submit it in the “Fluorescein Angiography” category. Images of anterior segment lesions stained with fluorescein dye (HSV, abrasions, etc.) should be submitted in the “Slitlamp Photography” category. If you have a single retinal image with a field of view greater than 60 degrees, including color imaging, IVFA, ICG, FAF, etc., please use the Ultra-Widefield Imaging category.

    Judging Panel

    A panel of judges will review entries. The judges will be composed of ASCRS ophthalmologists and OPS member photographers. Judges may not submit entries. The judges reserve the right to reassign images to different categories.

    Winning Photographs

    Winners will be displayed in the OPS exhibit at the ASCRS Annual Meeting.  First, second, third, and honorable mention photographs will be selected. Additionally, an overall Best in Show winner will be selected.

    Eligibility

    Photographs that have not been displayed in previous OPS exhibits are eligible for entry

    Releases

    Photographs revealing patient identity must be accompanied by a , signed, and witnessed photographic release. Photographs received without a release will be rendered ineligible.

    Number of Entries

    Individuals can submit up to 3 entries per category. A single entry can consist of more than 1 photograph (e.g., 4 photographs from the same angiogram, progression studies). Extra photographs will be arbitrarily eliminated.

    Quality of Entries

    Images that have obvious defects (e.g., poor focus, color imbalance, improper exposure, or significant artifacts) will not be accepted for judging. If masking reduces the artifacts, it is recommended that it be used. Recent work is encouraged.

    Format

    An 8 X 10” (20.0 cm 3 25.5 cm) or 11X 14” (28.0 cm 3 35.5 cm) format is encouraged. Photographs in other sizes will be accepted if they can be mounted on an 11”X 14” (28.0 cm 3 35.5 cm) or 16” X18” (40.5 cm 3 46.0 cm) display board and still maintain an aesthetic appearance.

    Multiple photographic entries are acceptable in the following size combinations only:

    Two                  8” X 10” 20.0 cm 3 25.5 cm

    Two-four           5” X 7” 12.5 cm 3 17.5 cm

    Two-six              4” X 5” 10.0 cm 3 12.5 cm

    Photomontages (multiple photographs affixed to each other) will not be accepted. A montage must be re-photographed/digitized, printed, and submitted as a single photograph.

    Mounting

    Mounted photographs will not be accepted. Photographs accepted for display will be mounted at ASCRS’ expense. Mounting will be determined by ASCRS. All photographs will be trimmed slightly.

    Identification

    Make sure you label your submissions carefully. (Please, no labels on the backs of prints). Please do not use correction fluid. Photographs should be identified on the back, top-center, with a felt-tipped pen. Please print legibly and label the back, top-center, of each photograph with the following information exactly as it appears on the submission.

    Mailing Instructions

    All photographs should be mailed to:

    ASCRS OPS Submissions
    4000 Legato Road, Suite 700
    Fairfax, VA 22033, USA

     Tele: (703) 591-2220

    Please package your entries carefully. All photographs must be entered online and received at the ASCRS office by January 10, 2020. Photographs received after this date run the risk of not being processed in time for judging.

Technical Support

Technical Support may be obtained by calling (401) 334-0220 between 8:30 a.m and 6:00 p.m. ET, Monday-Friday, or at all times by contacting Tech Support. You may also use the "Tech Support" or "Feedback" links in the online abstract system.