Call for Submissions

*ASCRS DEADLINE EXTENDED TO SEPTEMBER 3, 2024

2025 ASCRS ASOA Annual Meeting

April 25 - 28, 2025, Los Angeles, CA

<< Information to know before you begin your submission(s) >>

Select one of the programs below and click on the corresponding box to begin a submission:

  1. ASCRS ELECTRONIC POSTERS

    Deadline for New Submissions: Tuesday, September 3, 2024 at 11:59 PM PT
    Electronic Posters

    All accepted and uploaded electronic posters will be available for viewing on-demand in the Education Hubs at the convention center during the meeting and available for viewing on the ASCRS website post-meeting. Questions from attendees will be submitted electronically to the lead author’s email. All poster abstract submissions will be peer reviewed by the ASCRS Program Committee, Poster Judges, and appropriate clinical committees. Abstracts will be graded on content and scientific integrity. Submissions by non-MDs/DOs will be reviewed in the context of the presenter’s training and education.

    Number of submissions per person

    Submissions are limited 3 abstracts per person.

    Responsibilities of the Lead Author

    • Prior to submitting, the lead author must complete their Financial Interest Disclosure and ASCRS Faculty CME Review.
    • Lead authors must notify coauthors to submit their Financial Interest Disclosure. 
    • In submitting a poster, the lead author attests that he/she has reviewed each coauthor’s financial interests and determined there is no conflict of interest.
    • Lead authors must be registered for the ASCRS Annual Meeting to be included in the program

    Electronic Format for Accepted Posters

    • Electronic Posters must be uploaded as PowerPoint Files (.PPT or .PPTX, only). Maximum of 12 PowerPoint Slides (file size of 50 MB)
    • Any combination of PowerPoint slides with images, tables, and text accepted.
    • Videos and/or animation cannot be embedded in the PowerPoint file.
    • An additional file upload containing supporting multimedia file is available (Limit: 1 file; 50 MB max)
    • PowerPoint file should not be password protected.
    • Do not submit the poster as a single slide.
    • Title slide must include financial interest statement, or lack thereof, for all authors listed on the abstract.

    Live Poster Presentations- * NEW

    Electronic posters that receive a review score of 3 or above and those selected for an award will be given the opportunity to present live at the meeting. Presentation time/date to be announced by mid-March via email.

    Electronic Posters will be judged in the following four categories: Cataract, Cornea, Glaucoma and Keratorefractive. Winning posters will be invited for a live presentation in sessions moderated by the Poster Judges.

    Eligibility

    All accepted poster abstract submissions must meet these requirements to be eligible for poster judging:

    • The final approved title appears on the electronic poster, including all edits provided within acceptance notification.
    • Disclosure of relevant financial interests (or lack thereof) appears on either the title slide or the slide immediately following it.
    • Submitted electronic poster is no more than 12 PowerPoint slides.
    • Meets the electronic poster upload deadline requirement, February 18.

    Judging Criteria

    • Applicability/educational value
    • Originality
    • Scientific content/validity
    • Clarity

  2. ASCRS INSTRUCTIONAL COURSES

    Deadline for New Submissions: Tuesday, September 3, 2024 at 11:59 PM PT
    Instructional Courses

    Please carefully follow the guidelines below.

    Limit: 1 course submission per instructor

    Course presentations are instructional and aim to achieve the submitter’s stated educational objective. A course should include enough time for Q & A and ideally interactive discussion built into the 90-minute time frame. Based on previous meeting attendee feedback, consideration will be given to courses that focus on tips that can be immediately implemented into practice (Ex. implementing a new paradigm into practice). Potential faculty are reminded to design courses that are scientifically sound and unbiased. All faculty (including instructors and co-instructors) are required to register for the ASCRS Annual Meeting. ASCRS does not pay honoraria or travel/housing expenses for presenters. 

    If the proposed course has special requirements, please contact us at courses@ascrs.org

    If the proposed course will be conducted in a language other than English, an English translation of the title, course description, and objectives must also be submitted.

    Number of faculty per course:

    Each instructional course must include one course director/lead instructor and up to 5 co-instructors or speakers, not to exceed 6 total faculty members

    Responsibilities of the Lead Instructor (Course Director):

    • If entering co-instructors/faculty, confirm the e-mail address they used when submitting their Financial Interest Disclosure to be able to include them with the electronic submission.
    • Prior to submitting:
      • Invite all co-instructors and faculty to confirm their willingness to participate.
      • Notify all co-instructors and faculty that they must complete their Financial Interest Disclosure and ASCRS Faculty CME Review. In accordance with the ACCME’s updated requirements, faculty who have not done so will not be allowed to participate in the course and will not be listed in the Final Program. 
      • Ensure that each faculty member and/or co-instructor, does not include a presentation that has a conflict of interest.
      • If accepted, you must notify all faculty of the scheduled date and time for the course.
      • Prepare a comprehensive electronic handout to be included in the ASCRS Meeting App. ASCRS will not accept, photocopy, or distribute handout copies. Further instructions regarding electronic handouts will be sent to lead instructors of accepted courses.

  3. ASCRS PAPER SESSIONS

    Deadline for New Submissions: Tuesday, September 3, 2024 at 11:59 PM PT
    Scientific Papers

    All accepted papers will be limited to 5-minute presentations. Within each session, there will be time for panel discussion as desired. All paper abstract submissions will be peer-reviewed by the ASCRS Program Committee and appropriate clinical committees. Abstracts will be graded on content and scientific integrity. Submissions by non-MDs/DOs will be reviewed in the context of the presenter’s training and education.

    Number of submissions per person

    Submissions are limited 3 abstracts per person.

    Responsibilities of the Lead Author

    • Prior to submitting, the lead author must complete their Financial Interest Disclosure and ASCRS Faculty CME Review.
    • Lead authors must notify coauthors to enter their Financial Interest Disclosure and ASCRS Faculty CME Review by February 13. Authors who do not complete the process cannot be included on the abstract.

    Best Paper of Session (BPOS)

    At the end of each paper session, the moderator and panelists will confer to select the Best Paper of Session (BPOS). The BPOS winner will be announced immediately after the decision is made; therefore, all presenters should plan to stay for the conclusion of each session.

    Eligibility

    All accepted paper presentations must meet these 4 requirements to be eligible for BPOS judging:

    • The final approved title appears on the PowerPoint slide, including all edits provided within acceptance notification.
    • Disclosure of relevant financial interests (or lack thereof) appears on either the title slide or the slide immediately following it.
    • Disclosure of relevant financial interests (or lack thereof) is made verbally at time of presentation.
    • Presentation is within the 5-minute time limit.

    Judging Criteria

    • Scientific merit
    • Originality
    • Clarity
    • Adherence to time limits

  4. ASCRS SCIENTIFIC FILMS

    Deadline for New Submissions: Tuesday, September 3, 2024 at 11:59 PM PT
    Scientific Films

    The 43rd ASCRS Film Festival will be held LIVE during the ASCRS 2025 Annual Meeting. Winning films are showcased at the Annual Meeting during the Film Festival Ceremony. Submitted films are judged, and awards are given to the top films in each category with an overall grand prize winner. In addition, all submitted films are available to view in the ASCRS Education Hub at the film and poster kiosks during the annual meeting and on the ASCRS website, year-round. Award winning films are also celebrated for their innovation and educational value throughout the year in ASCRS publications, ASCRS social networking sites, ASCRS CME 24/7, and at other important ophthalmology meetings around the world.

    Contact Information for films: Lindsay Kunz lkunz@ascrs.org

    Key dates for film submissions:

    • September 3: Title and synopsis deadline
    • December 6: Submission acceptance notification with edited titles emailed to producer
    • January 7 - February 18, 2025: Film Uploads open; Deadline 2/18 at 11:59pm ET
    • Sunday, April 27, 2025: Film Festival Awards Reception and Ceremony

    Number of Film Submissions Allowed Per Person

    • 1 as first producer
    • 2 additional film submissions as co-producer, for a total of 3 film submissions

    For more information please review the submission guide.

  5. ASOA PRACTICE MANAGEMENT COURSES

    Deadline for New Submissions: Monday, September 16, 2024 at 11:59 PM PT
    Please review the ASOA submission guidelines and read the following instructions carefully before completing the submission.

    Step 1: All participants in a position to control the content of this CME activity—presenters, co-authors, instructors, co-instructors, producers, and co-producers and other faculty—must disclose their financial interests. Failure to complete this form by Monday, September 16th will result in disqualification from participation in this CME activity.

    Step 2: Submit your ASOA Annual Meeting course abstract.

    Step 3: Use your browser “print” command to print a copy of your submission for your records. If you do not receive a completed submission confirmation ID, please contact: submissions@asoa.org. Incomplete submissions will not be processed.

    Submission Checklist

    • Notify all faculty members that they must complete the Financial Interest Disclosure and Faculty CME Review by September 16, 2024. Faculty cannot be added to the course submission until the disclosures are completed.
    • Confirm the valid email address of each faculty member.
    • Confirm all components of the abstract have been completed.
      1. Educational Track
      2. Course Level
      3. Course Title
      4. Course Description
      5. Course Learning Objectives
      6. Presentation Audience  
      7. Faculty

    Notification of Submission Status

    An e-mail with the status of the submission will be sent by December 6. If notification is not received by December 15, please contact: submissions@asoa.org.

    Submission Withdrawal

    If an instructor/faculty is unable to present, he/she must notify ASOA by e-mail at submissions@asoa.org.

    If an instructor/faculty fails to submit notification of withdrawal or does not present, he/she will be ineligible to submit for the 2026 Annual Meeting (see Guidelines for Nonacceptance).

Technical Support

Technical Support may be obtained by calling (401) 334-0220 between 8:30 a.m and 6:00 p.m. ET, Monday-Friday, or at all times by contacting Tech Support. You may also use the "Tech Support" or "Feedback" links in the online abstract system.